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NetSearch Direct

HR/ Office Manager

Administration – Richmond, Virginia
Department Administration
Employment Type Full Time
Minimum Experience Mid-level
Compensation 45,000

We are looking for an Office Manager to help with the organization’s day to day function from administrative duties and office procedures to employee management. The primary role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Secondary, is the employee management including recruiting, hiring, onboarding, employee engagement, and offboarding.

Office Manager responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, providing general administrative support to our employees as well as recruiting and hiring across departments.

Previous experience as a Front office manager or office administrator would be an advantage. A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Ultimately, the Office Manager should be able to ensure the smooth running of the office and help to improve employee growth and satisfaction.

RESPONSIBILITIES

HR / HIRING & RECRUITING:

Human Resources/ Employee Engagement:

  • Explaining human resources policies, procedures, laws, and standards to new and existing employees
  • Addressing any employment relations issues, such as work complaints and employee issues
  • Processing all personnel action forms and ensuring proper approval
  • Writing accountability plans across departments as needed
  • Maintaining, updating and informing employees of updates and changes to employee handbook and paperwork
  • Create and analyze employee satisfaction surveys quarterly
  • Offer updates / changes to improve overall employee satisfaction
  • Updating any / all employee paperwork, salary changes, etc. within human resources management system

Hiring & Recruiting:

  • Implementing the organization’s recruiting strategy
  • Actively reviewing & pursing future talent on different job opportunity sites
  • Overseeing hiring process, which includes:
  • Coordinating job posts
  • Writing & updating job descriptions as needed
  • Reviewing resumes
  • Phone interviewing
  • Administering pre-employment tests
  • Assisting with completing background investigations
  • Performing background checks
  • Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc
  • Answering additional questions as needed
  • Creating and submitting offer letters
  • Preparing or updating employment records related to hiring, transferring, promoting, and terminating
  • Ensuring new hire paperwork is completed and processed
  • Ensure a smooth employee onboarding process
  • Ensure a smooth employee offboarding process
  • Completing termination of employees as needed
  • Following through on termination tasks

OFFICE MANAGEMENT:

General Office Duties:

  • Schedule companywide meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Order & maintain office supplies such as snacks, drinks, notebooks, pens, etc.
  • Maintain the office condition and arrange necessary repairs
  • Organize office operations and procedures
  • Provide general support to visitors
  • Address employees’ queries regarding office management issues (e.g. stationary, hardware and travel arrangements)
  • Plan in-house or off-site activities, like parties, celebrations and conferences
  • Plan & manage all employee events including monthly luncheons

OTHER

  • Light bookkeeping in QuickBooks as needed for order entry

BENEFITS

  • Medical Plan* – NetSearch Digital will pay 50% of the age rated HSA plan amount toward the cost of the employees desired company sponsored health insurance plan. This plan includes Vision.
  • Dental Plan* – NetSearch Digital will pay ½ of your individual premium each month
  • Life, AD &D and Long Term Disability Insurance* No Cost To Employee
  • Eligible for 401(k)* – with employer match after one full year of employment

The ideal candidate will have the following qualifications:

  • Bachelor’s degree required (B.A. or B.S. preferred)
  • Proficiency in Microsoft Office suite
  • 1-3 years of Human Resources experience
  • 1-3 years working with hiring and recruiting
  • Light bookkeeping knowledge; preferred QuickBooks
  • Experience with scheduling and managing company events, parties, and luncheons
  • Advanced computer skills 
  • Supply management experience
  • Excellent written and verbal communication skills
  • Comfort with fast-paced environment
  • Key Skills and Proficiency:
  • Organization
  • Communication
  • Integrity
  • Analysis and Assessment
  • Adaptability
  • Accountability
  • Judgment
  • Teamwork
  • Problem Solving
  • Budgeting
  • Decision Making
  • Planning
  • Supervising
  • Employee Management
  • Time Management
  • Developing Standards
  • Attention to Detail
  • Process Improvement
  • Accuracy
  • Delegation
  • Initiative

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  • Location
    Richmond, Virginia
  • Department
    Administration
  • Employment Type
    Full Time
  • Minimum Experience
    Mid-level
  • Compensation
    45,000
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